Elementary News and Updates (03/29/24)

Dear STEM School Highlands Ranch Elementary Families,

I hope you all had a wonderful Spring Break and enjoyed some of the beautiful weather. I am reaching out to all of our Elementary School Families to express my utmost thanks to all of you for your help and continued support to help us keep our driveline running smoothly and efficiently.

I apologize for the length of this message in advance, but it is a very important topic that I want to ensure is addressed with as much transparency as possible.

I know that any school’s driveline can be a pain point, and our goal with our Transportation Management Plan is not to be a burden but an easy guide for all of us to pull in the same direction so that we are not counterproductive.

While some may not agree with components of the TMP, it is a required document that is submitted to the Douglas County School District, as well as Douglas County, serving as our collective STEM-Community agreement that we will follow to ensure that we are not a negative impact on our surrounding businesses and community.

As we shared a few weeks ago, we have been short-staffed and asked other staff to fill in to help us with dismissal. During this time, our team has been working behind the scenes to identify improvements to our process, and we’ve identified a multi-phase process to help us make improvements.

Our first process includes:

• Training and retraining of driveline roles and responsibilities for staff and volunteers, as well as dismissal procedures performed by teachers.
• Slight shift in specific staff roles to expedite the loading of cars.
• Ensuring all families have access to the PikMyKid app and are utilizing it to announce and make the appropriate delegations. (if you need help with your app, please click here)
• Ensure that all cars entering the Driveline have a placard to display. (if you need a placard, please email support@stemk12.org with your student’s name, grade and number of placards needed)
• Ensure that cars are pulled forward as much as possible to reduce gaps.
• Ensure cars are stacked in the third lane to accommodate the stacking of as many cars as possible to avoid back-ups on Barrons Blvd.

Our goal in this first process is to improve our internal and external efficiencies so that we can dismiss and load students quickly.

Once we have completed this first phase and identified that our improvements are assisting our efficiency, we will move to our second phase if needed.

Our second process includes the following:

• Enforcing our TMP requirements off of our campus.
• Identifying the cars that are lining up on the street before their designated pick-up time.
• Cars will receive up to 3 warnings before receiving a fee assessed in the student’s MySchoolBucks account.
• This process is outlined in our TMP, which is located on our website.
• Identify cars that are parked in our surrounding businesses.
• Cars will receive up to 3 warnings before receiving a fee assessed in the student’s MySchoolBucks account.
• Our goal in this second process is not to penalize families but to encourage families not following the TMP to start making adjustments so that we do not have to issue tickets.

We’ve received a few questions as to why it matters when cars stack on the street before their pick-up time, and here are a few reasons why:

1. Green placard cars get stuck in line and cannot pick up their student during their designated pick-up time. When green placards cannot access their pick-up time, it then overflows into our orange placards, which overloads our dismissal capacity during that time frame.
2. Forces cars to use the center turn lanes as an active driving lane, posing a safety hazard.
3. Blocks driveway entrance and exits for our neighbor businesses; inconveniences them; creates a dangerous situation when cars attempt to exit those business parking lots due to obstructed visibility.
4. If an emergency happens and first responders need to access our campus, they need to be able to do so safely.
5. Violates our TMP.

Thank you for your patience with all of this information. We hope that by sharing this with enough notice, we can all make the necessary changes together to improve our efficiency and all pull in the same direction.

You may see an officer out during driveline this week to start assisting us with moving cars off of Barrons Blvd., who are stacking on the street prior to their pick-up time.

Please reach out with any questions.

In partnership,

Amie McElroy, Elementary School Director

Please take a moment to check the STEM All-Events Calendar on our website.

There are lots of events already scheduled so please take a moment to take a look at the calendar to familiarize yourself with some of the events at the start of school. This calendar will continue to be updated throughout the summer as we get closer to the start of school.

Tuesday, April 2, from 5:30-7 p.m. – Mechatronics Lab in P-TECH/KOSON Building & Zoom

The KOSON/STEM Board of Directors will be holding its Monthly Meeting on Tuesday, April 2, from 5:30-7 p.m. in person and via Zoom.  The BOD is comprised of parents and community members who volunteer their time. The Board’s role and purpose is to provide oversight of the KOSON Schools Chief Innovation Officer, who implements the policies set forth by the Board. The Board also provides support and direction for STEM’s long-term vision and mission. Additionally, the Board is active in making sure that KOSON Schools remains in compliance with all DCSD, state and federal compliance requirements, as well as STEM School Highlands Ranch’s Charter Contract.

Meetings are open to anyone to attend. Anyone who would like to address the Board Members must sign-up in advance by completing the Public Comment Form no later than 12 p.m. the day of each Board meeting. If written testimony or a handout is submitted, presenters are asked to supply one (1) copy via email to communications@stemk12.org.

We’re heading into testing season! Parents, please be sure to check our testing calendar and the State Mandated Testing page on our website to stay in the know of all of the upcoming important dates and how to prepare. Please reach out to julie.adamek@stemk12.org with any questions.

Early Bird pricing is over, but you can still place your order online for an Elementary School Yearbook by Friday, March 29. Click the button below to place your order.

• Please remember that Driveline opens at 7:10 a.m. and that students should not be dropped off prior to that time. The Elementary Aides will come out to open the car doors when we are prepared to receive students.
• School starts at 7:40 a.m., so all students should arrive prior to that time. Any students who arrive at 7:40 or later must be signed in by their parent/guardian.
• In the afternoon, please ONLY come at your designated pick-up times. Click here to review your pick-up times.
  • For families who are coming to pick up for the 2:30 p.m. time frame, please do not park on the street and/or block the business driveways along Barrons Blvd. Prior to break, we noticed many cars blocking driveways and trying to access the driveline prior to 2:30 p.m. If this continues, we will request for the Douglas County Sheriff’s Office to come out to issue tickets to anyone stopping/standing on an active roadway. Please help us be good neighbors by following the Traffic Management Plan.
• Please make sure that your PikMyKid information is up to date and that you have your student’s pick-up mode updated in the app. If someone other than you is picking up your student, please make sure to have your delegations set prior to pick-up time.
• If you are in need of a new placard, please email support@stemk12.org to request a placard. Please include your student’s name, teacher’s name and number of placards requested.

Dear STEM School Highlands Ranch Elementary Families,

We’re emailing all Elementary School Families to request the following support from ANY ADULT who is coming to pick up students during the afternoon driveline.

PikMyKid App Update

• PikMyKid pushed out an update to their app, and some families are not seeing their students any longer.
• Please take a moment to log out and log back into your app.
• If you still do not see your student after logging out and logging back in, please complete the PikMyKid Help Request form.

Delegating in PikMyKid

• If your student is getting picked up by someone else, please remember to delegate your student to that other adult.
• Students who are not delegated will result in us pulling the car out of the driveline so that we can confirm with the parent that the student is allowed to go home with the other adult waiting in driveline.
• When students are not delegated, this creates major delays and inconveniences.
• If you’re unsure how to delegate, please see the tutorials on our PikMyKid webpage.

Announcing in PikMyKid

• Due to the time of year, we have several staff who are out sick, resulting in us being short-staffed for the afternoon driveline. We are pulling staff from other positions to assist.
• Additionally, we are anticipating inclement weather tomorrow during the afternoon driveline.
• It is incredibly important that you announce your student once you arrive to assist our staff and to help keep driveline efficient.
• Announcing your student speeds up the inputting process and allows teachers inside the building to release students quickly.

Driveline Placards

• Please display your placards on your dashboard from the time you enter the driveline to the time you leave.
• Doing so helps our staff during the inputting process in PikMyKid and also helps volunteers make sure that the right student gets in the right car.
• If you do not have a placard, please email support@stemk12.org with the following information:
  • Student Name
  • Student Grade
  • Student Teacher
  • Number of Placards Needed

Coming at the right time

• We’ve asked several times to please only come at your designated time, and we would like to please ask for your assistance with this again.
• Lining up on the street before your pick-up time is not allowed and violates our Transportation Management Plan. It also slows down our driveline because Green Placards get stuck behind those blocking traffic.
• We are understaffed and cannot dedicate a staff member to ensure that cars are not stacking on the street before 2:30 p.m.
• We’ve requested that a Douglas County sheriff’s Deputy assist us with this, and we’ve been informed that any additional assistance will require us to pay to have a deputy come out. We do not have the budget to accommodate this request on a continuous basis and believe that our funds should be better spent on the instruction of our students.
• We are ASKING NICELY FOR YOUR ASSISTANCE to please STOP stacking on Barrons Blvd and only approach the Orange Placard timeslot at 2:30 p.m.
• We cannot say thank you enough to those who are abiding by this and assisting us with following our TMP. We truly appreciate your support and thoughtfulness.

Please reach out with any questions to communications@stemk12.org.

THANK YOU SO VERY MUCH!

Nicole Bostel, Communications Director